Candor Expedite

Executive Assistant

Candor Expedite

Website Candor Expedite

General Responsibilities

  • Maintain the CEO’s appointment schedule by planning and scheduling business and personal meetings, conferences, and teleconferences, and coordinating and booking travel arrangements.
  • Assists the President/CEO with daily administrative duties and completes a broad variety of administrative tasks including completing expense reports; composing and preparing correspondence; arranging complex and detailed travel plans, itineraries and agendas, and compiling documents for meetings.
  • Assists and supports the CEO in preparing for meetings, including preparing meeting materials, keeping track of meeting progress and follow-up items, and preparing and revising correspondence and other documents, as necessary.
  • Works closely and effectively with the CEO to keep her well informed of upcoming commitments and responsibilities, following up appropriately.
  • Serve as the primary contact for the company, greet and establish rapport with employees, clients, visitors, and all other guests entering and exiting the building.
  • Answer and direct telephone calls, and appropriately relay important information promptly, clearly, maintaining confidence as needed.
  • Notify the CEO of important dates such as employee birthdays and anniversaries.
  • Manage sensitive matters with a high level of confidentiality and discretion.
  • Plan, coordinate, organize, and help at various company meetings, events, and celebrations.
  • Receive and sort daily mail, filing appropriate documents accordingly.
  • Maintain inventory of the company’s supplies, reordering as needed.
  • Be easily assessable for after-hour travel, scheduling, and other needs.
  • Pick up deliveries and run errands as needed for the CEO for both business and personal reasons.

Job Qualifications

  • Bachelor’s Degree preferred.
  • A minimum of 3 years of office experience.
  • Must be proficient with LinkedIn, Microsoft Office, Word, and Excel.
  • Highly organized and self-motivated.
  • Excellent verbal and written communication skills.
  • Detail-oriented and good time management skills and ability to prioritize work.
  • Demonstrates ability to take initiative, anticipate needs and exercise independent/sound judgment.

What We Offer

  • 401(k)
  • Health, Dental, Vision, and Life Insurance
  • Paid Time Off
  • 8-hour shift, Monday – Friday, Hybrid Work Schedule
  • Very competitive salary and benefits.
  • Team focused. Teammates and leadership are there to assist when you need help.
  • Open-door management style: we welcome feedback in all areas.
  • An entrepreneurial spirit, fast-paced environment, but with a strong belief in work-life balance.
  • The Executive Assistant will perform a wide range of administrative and office support activities and aid the CEO in facilitating the efficient operation of the organization.

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