Executive Assistant

General Responsibilities

• Maintain the CEO’s appointment schedule by planning and scheduling business and personal meetings, conferences, and teleconferences, and coordinating and booking travel arrangements.
• Assists the President/CEO with daily administrative duties and completes a broad variety of administrative tasks including completing expense reports; composing and preparing correspondence; arranging complex and detailed travel plans, itineraries and agendas, and compiling documents for meetings.
• Assists and supports the CEO in preparing for meetings, including preparing meeting materials, keeping track of meeting progress and follow-up items, and preparing and revising correspondence and other documents, as necessary.
• Works closely and effectively with the CEO to keep her well informed of upcoming commitments and responsibilities, following up appropriately.
• Serve as the primary contact for the company, greet and establish rapport with employees, clients, visitors, and all other guests entering and exiting the building.
• Answer and direct telephone calls, and appropriately relay important information promptly, clearly, maintaining confidence as needed.
• Notify the CEO of important dates such as employee birthdays and anniversaries.
• Manage sensitive matters with a high level of confidentiality and discretion.
• Plan, coordinate, organize, and help at various company meetings, events, and celebrations.
• Receive and sort daily mail, filing appropriate documents accordingly.
• Maintain inventory of the company’s supplies, reordering as needed.
• Be easily assessable for after-hour travel, scheduling, and other needs.
• Pick up deliveries and run errands as needed for the CEO for both business and personal reasons.

Job Qualifications

• Bachelor’s Degree preferred.
• A minimum of 3 years of office experience.
• Must be proficient with LinkedIn, Microsoft Office, Word, and Excel.
• Highly organized and self-motivated.
• Excellent verbal and written communication skills.
• Detail-oriented and good time management skills and ability to prioritize work.
• Demonstrates ability to take initiative, anticipate needs and exercise independent/sound judgment.

What We Offer

• 401(k)
• Health, Dental, Vision, and Life Insurance
• Paid Time Off
• 8-hour shift, Monday – Friday, Hybrid Work Schedule
• Very competitive salary and benefits.
• Team focused. Teammates and leadership are there to assist when you need help.
• Open-door management style: we welcome feedback in all areas.
• An entrepreneurial spirit, fast-paced environment, but with a strong belief in work-life balance.
• The Executive Assistant will perform a wide range of administrative and office support activities and aid the CEO in facilitating the efficient operation of the organization.